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Office Manager with marketing tasks (m/f/x)

We are looking for a reliable and communicative Office Manager (m/f/x) as a temporary replacement in our office in Graz as of May 1, 2021.

CoPlanner Software & Consulting GmbH, with locations in Graz (Head Office), Vienna, Hanover, is a consulting and software company with a focus on business intelligence and corporate performance management in the entire commercial business environment. To reinforce our team in Graz, we are looking for a reliable temporary replacement from May 1, 2021.

Office Manager with marketing tasks (min. 20 h/week)

In this extensive and responsible position, you will be responsible for all commercial, administrative and organizational tasks that arise in the office.


Your tasks will include

  • General secretarial duties (mail, telephone, email, document management, ordering, receiving customers, etc.)
  • Monthly service and maintenance invoicing in BMD (control of incoming payments, dunning process)
  • Preparatory accounting (document preparation, account assignment), keeping the manual cash register
  • Support of personnel accounting (travel expenses, accounting control)
  • HR tasks (onboarding new employees, processing vacation requests, recording absences, controlling time recording)
  • Design (design, content) of product documents, offers and presentations
  • Supporting activities in marketing & sales (mailings, printed matter, regular customer campaigns, CRM maintenance, social media, SEO, SEA)
  • Master data maintenance (customers, suppliers, employees)
  • Cooperation in event organization


Required qualifications

  • Experience in the assistance area is an advantage
  • Commercial education (HAK, HLW, accountant course or similar)
  • Profound knowledge of MS Office (Excel, Outlook, Word, PowerPoint), Adobe Suite
  • IT affinity, BMD knowledge advantageous
  • Self-confident appearance, good manners,
  • Independence, initiative, communication and team skills


We offer

  • Extensive social benefits
  • Flexitime
  • A versatile working environment
  • Good development and training opportunities in a young, growing team
  • Pleasant working atmosphere


The gross monthly salary for this position is EUR 2,050 for full-time employment. Depending on qualifications and work experience, an overpayment is possible. We look forward to receiving your meaningful application - which will be treated absolutely confidentially - by email to